When the days get longer, the sun is shining, and businesses begin hiring for the warm weather season. The Virginia New Hire Reporting Center reminds all employers that seasonal and temporary workers are considered employees for new hire reporting purposes. All employees need to be reported within 20 days of their hire date, whether they are full-time, part-time, or temporary.
Section 453A(a)(2) of the Social Security Act defines a newly hired employee as an employee who (i) has not previously been employed by the employer; or (ii) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days.
We highly recommend reporting your new hires electronically, as there are multiple benefits of doing so. Electronic reporting is the most secure method of transmitting data, allows for faster processing, and saves on postage and other costs. Additionally, employers receive printable confirmation of all new hires reported.
For more information on how to report electronically, please refer to the Reporting Fundamentals page or call us at (800) 979-9014. Customer Service Reps are available to answer questions, discuss reporting options, and provide a walk-through of the website and help with the registration process. Our goal is to make reporting your new hires as simple and quick as possible during the hiring season.