Virginia New Hire Reporting Center
Contact Us
(800) 979-9014

Calling All Employers!

Federal and State law requires employers to report newly hired and re-hired employees in Virginia to the Virginia New Hire Reporting Center. Please use this site for information about reporting new hires including reporting online and other reporting options!

Register to report New Hires on the internet or to securely transfer files:

Register

Login and report New Hires online or transfer files if you are already registered:

Login

Enter a scheduled VA New Hire Web Conference.

Join Web Meeting

Updates

New Lump Sum Payment Module!

We would like to make you aware of your responsibility to report lump sum payments on behalf of employees to Virginia's New Hire Reporting Center, prior to distribution.

The Commonwealth has launched a new automated lump sum payment module - a quick, easy to use, and timely tool designed to help employers meet and retain compliance with lump sum payment reporting requirements.

Lump sum payments are considered employee income and thereby are subject to withholding to collect past due child support. Employers that have received an income withholding order that includes an amount for past due support are required to comply with the instructions outlined therein.

Please refer to the Virginia Lump Sum Employer Guide where you will find additional information about Virginia's lump sum payment reporting requirements.

Employers must also report rehires, or employees who return to work after 60 days of being laid off, furloughed, separated, granted a leave without pay or terminated from employment. Employers must also report:

  • Recalled employees
  • Anyone who remains on the payroll during a break in service or gap in pay and then returns to work (this includes teachers, substitutes, seasonal workers, etc.)

For more new hire reporting information, visit our FAQs and Reporting Fundamentals pages.

We may be reached via email using the link provided below or directly by phone at (800) 979-9014.

General Comments and Feedback

PO Box 3449 Trenton, NJ 08619 | Phone (800) 979-9014 | Fax (800) 688-2680
© 2009- 2021 Virginia New Hire Reporting Center. Site design by Stellarware